Job Description

Overview Not just work. Meaningful work. Our mission is to cultivate meaningful work for people with disabilities. We encourage people with a disability and/or a Preferred Worker Card to apply. Relay Resources is an Equal Opportunity Employer that strives to create a diverse workforce and an inclusive culture and believes each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to adjust the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of our endeavors. Brief Description Disabled people / people with disabilities and neurodivergent people are strongly encouraged to apply. Relay Core Competencies Focus on Strengths Prioritize Informed Action Communicate Clearly Champion Disability Inclusion Build Supportive Relationships Essential Functions Subcontract Administration & Onboarding: Oversee subcontractor onboarding in partnership with the Procurement Manager, including documentation collection, COIs, flow-downs, and compliance requirements. Draft, negotiate, and manage subcontract agreements and amendments, ensuring appropriate incorporation of prime-contract flow-downs. Enforce subcontractor insurance, licensing, wage, and regulatory compliance throughout the subcontract lifecycle. Monitor subcontractor performance and coordinate internal or customer approvals, escalations, or clarifications as required. Contract Life Cycle Support: Assist with the administration of small or low-risk building contracts, including tracking renewals, amendments, and key milestones. Maintain accurate, complete, and organized contract files in accordance with internal document control standards. Support preparation of contract documents such as redlines, correspondence, amendments, and supporting forms. Ensure required documentation (COIs, certifications, wage updates, regulatory compliance documents) is collected and retained. Contract Document Management: Maintain complete, accurate, and audit-ready contract files and metadata in SharePoint and ERP/CRM systems. Ensure proper version control for contracts, amendments, pricing exhibits, and compliance documents. Maintain documentation for COIs, licenses, certifications, bonding, QCPs/QASPs, and other required deliverables. Contribute to contract templates, standard checklists, and process documentation. Support enhancements to contract management systems and document control practices. Compliance, Records, & Communication: Support ongoing compliance with quality, program, and customer requirements by maintaining required certifications, updates, and contract documentation. Assist with internal and external audits by preparing contract files, supporting evidence, and corrective-action follow-ups. Collaborate with Operations, Procurement, Finance, and leadership to ensure alignment on contract terms, subcontractor performance, and documentation standards. Maintain SharePoint or other document repositories to ensure files are organized, findable, and compliant with record-retention policies. Internal: Partner with Operations, Finance, Accounting, Compliance, HR/Payroll, and Legal to ensure contract, wage, and regulatory alignment. Facilitate decision-making by translating contractual requirements into clear operational and financial expectations. Compliance, Audit & Regulatory Support: Coordinate with Compliance on audit schedules, field inspections, and corrective and preventive action (CAPA) closure. Respond to cure notices with accurate documentation and supporting data. Implement mandated wage updates and support union agreement reviews in collaboration with HR/Payroll/Legal. Minimum Qualifications Bachelor’s degree preferred (business, legal studies, supply chain, or related field). 2–4 years of experience in contract administration, subcontract coordination, procurement support, or related work. Familiarity with contract terms, flow-downs, insurance requirements, licensing, and compliance documentation. Strong organizational skills with the ability to manage multiple contracts, deadlines, and documentation requirements. Strong written and verbal communication skills, with the ability to draft clear correspondence and contract modifications. Proficiency with SharePoint, ERP/CRM systems, and document-management platforms. Ability to work collaboratively across departments and with subcontractors. High attention to detail and commitment to maintaining accurate, audit-ready records. Scope & Accountability Perform duties independently. Supervisory Responsibility Ability to work collaboratively within the organization and provide independent decision making, with minimal supervision required Work Environment & Physical Demands Remote work environment, with occasional in-office open work environment Flexibility in work schedule in consultation with manager Sitting for long periods of time Occasional use of personal transportation in meeting work requirements at customer sites Minimal travel required Equal Opportunity Statement Relay Resources is an Equal Opportunity Employer and we welcome everyone to our team. We are committed to a people-first, inclusive culture that benefits our employees, customers, and residents. Let us know if you need a reasonable accommodation during the application or interview process, or to perform the job you are applying for. #J-18808-Ljbffr

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