Job Description

Executive Assistant

Our client, a private investment firm with an impressive portfolio, seeks a stellar Executive Assistant to support one of the firm's Founding Partners in Palo Alto. This role will involve expert coordination of domestic & international travel, and management of the executive's complex calendar, in addition to overseeing special projects and working collaboratively with other team members. The ideal candidate will bring a polished & professional demeanor, keen attention to detail, and top-tier organizational skills to the role. Previous administrative support experience in private equity, investment banking, and/or venture capital highly preferred.

This is a great opportunity to join a top-notch administrative team at a renowned firm!

The Nitty Gritty

• Expertly manage executive's complex & high-volume calendar, coordinate meetings, and confirm appointments
• Arrange ever-changing international & domestic travel and prepare itineraries
• Manage incoming communications with a strong sense of urgency, discretion, and tactfulness
• Update internal CRM system in a timely manner
• Assist with the planning & execution of firm events
• Collaborate cohesively with members of the administrative support team and other departments
• Act as backup for other administrative team members when needed
• Assist with other administrative tasks & projects, as needed

The Essentials

• 3-5 years of administrative support experience
• Experience with high-volume & complex executive calendar management required
• Experience arranging corporate travel required
• Experience working in financial services and/or consulting a plus
• Flexible to work outside traditional business hours when needed
• Polished and professional communication style
• Ability to work well independently and as part of a team
• Impeccable attention to detail
• Superior level of discretion and confidentiality
• Ability to thrive in a dynamic environment with tight deadlines
• Proficient in Microsoft Office
• Salesforce experience a plus!

The Cherry On Top

• Opportunity to join a prominent firm with a collaborative team environment
• Top-tier benefits & perks!

Location: Palo Alto, CA (Onsite - Fridays WFH)

Compensation: Base salary: $140,000/yr - $175,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)

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